To, Department Heads-

As the University of Utah transitions to modern and more efficient procurement methods like the UShop Marketplace, our attention also is focused on other initiatives that can result in campus wide cost savings. Strategic sourcing, where centralized contracts can result in material savings can be specifically useful with managed print services. As the University of Utah transitions to modern and more efficient procurement methods like the UShop Marketplace, our attention also is focused on other initiatives that can result in campus wide cost savings. Strategic sourcing, where centralized contracts can result in material savings can be specifically useful with managed print services.

Desktop printing and multi-function copiers/printers are a staple in the day to day business operations of nearly all of university departments, yet de-centralization of these types of purchases, resulting in many unfavorable lease and maintenance contracts, and an inability to monitor and control print output, leaves the university behind when compared to our peers that have initiated managed print programs.

I am pleased to announce the launch of an assessment program aimed at capturing data required to initiate a managed print program. As the Copier Fleet Services department collects and analyzes the data your department provides on the attached form, they will also work to draft an RFP aimed at collaborating with strategic partners allowing the university to make efficient and sustainable decisions about desktop printing and multi-function device use in departments and student print labs.

Until the data collection is complete, (approximately six-twelve weeks), I am requesting that no department enter into any lease, or make any purchase of printers, multi-function devices, or managed print software/systems unless approved and coordinated through Copier Fleet Services.

Please contact Copier Fleet Services with any questions you may have regarding the copier and desktop printer data collection process. Please complete the data form with your department/college’s information and return it to Copier Fleet Services.

Copier Fleet Services
285 Connor Street, Fort Douglas 285B
Phone: 801.581.7270
copiers@utah.edu

We will continue to communicate with you about the future of this exciting program.

Sincerely,
John Nixon